Monday, July 15, 2013 - 17:23

Non-Profits Turn To Bill.com To Manage Complicated Approval Requirements, With One Firm Shrinking 45 Day Payment Cycle to 48 Hours.

Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, announced the availability of its Bill.com Approval Solution, which enables accountants, small-to-medium businesses (SMBs) and non-profit organizations (NPOs) to simplify and customize their invoice approval cycle, reducing needed manpower and turn-around time while adding vital checks and balances to the approval process.

With Bill.com, paperwork is scanned, faxed or emailed into the system. Bill.com then makes it easy to find all necessary data, contracts and other documents, keeping everything handy for one click access any time from anywhere. Bill.com also records the payment due dates, revises the cash flow projection graph based on this information and sends out email notices to the right approvers. It shows each employee only the bills and paperwork they need to see, and never lets them forget when there's a bill to review. Bill.com then prints and mails the checks or pays electronically on the day the user sets. Everything is taken care of for the user by Bill.com.  The vendor gets rich remittance information and the user's accounting software is updated automatically.

Read the press release.

Categories:
Tuesday, July 9, 2013 - 10:52

By René Lacerte, Founder and CEO

A few months back, I told you about a contest we were holding for our accountant customers. The goal was to see how many clients they could move from error-prone, traditional accounting processes to the powerful, easy world of Cloud-based accounting. Many firms participated and shared their great success stories, but alas there can only be two winners. I am pleased to announce the winners today of our “Amazing Race” competition: Imagine Solutions and Krost, Baumgarten, Kniss & Guerrero (KBKG). Both companies did a great job on-boarding clients to Bill.com, and they are testaments to the power and simplicity of the Bill.com platform.

The companies are different in both what they do and how they became Bill.com users, but are united in the fact that moving their financial transactions online has helped them build thriving businesses. I’d like to take a moment to highlight their success stories in recognition of all they have achieved and as inspiration for all we can still achieve in this new, paperless world.

Imagine Solutions Group

Imagine Solutions Group, a bookkeeping and administrative services firm, manages the books for 14 different clients, which proved hectic.  By adopting Bill.com, they have been able to easily add new clients while remaining in full control of the business.  Now, instead of stuffing invoices in an envelope and mailing them to Imagine Solutions, clients scan and upload them directly to Bill.com. The CEO gets a notification in her inbox that new invoices are waiting for her. From there, she can go into the system to initiate approvals and payments.

“The workflow and the approvals are so much smoother with Bill.com,” said Miranda Faulkner-Smith, CEO of Imagine Solutions Group. “Whenever we sign up a new client, the first thing we do is move them to the system. Bill.com is our competitive advantage. It’s a way for us to attract more customers.”

Krost, Baumgarten, Kniss & Guerrero (KBKG)

Similarly, KBKG has a busy restaurant practice, managing accounts payable for about 14 different restaurants. KBKG started its practice in January 2011 and started using Bill.com the same day.

“Without Bill.com, we would not have been able to establish the practice,” said Donna Bateman, KBKG accounting manager. “We’re a paperless accounting firm. We do everything paperless—with our clients and in our offices—and we were not about to begin physically storing register receipts, credit card receipts, and invoices in filing cabinets. If we’d had to deal with all that paper, we’d never have gotten into restaurant management.”

“Bill.com makes it easy,” said Bateman. “KBKG wastes no time printing checks or stuffing envelopes -- it doesn’t spend money on supplies or postage and it doesn’t need a staff of people to handle an array of systems, because Bill.com syncs accurately with QuickBooks and other accounting packages the firm uses, like Intacct. In fact, KBKG has exactly one person managing Bill.com for all its restaurant clients.”

Congratulations to both of the winners, and to everyone who participated. Please keep sharing your success stories with us. It is the Bill.com community that feeds our fast-growing Business Payments Network, helping us make life easier and businesses healthier as we move into this new era of the “No Check” CEO.

Read more.

Categories:
Tuesday, July 2, 2013 - 21:56

By René Lacerte, Founder and CEO

Americans, we know that we have certain inalienable rights. Our forefathers fought for them, and we celebrate our freedoms every 4th of July. This year, as the 4th draws close, the team at Bill.com is also celebrating a new bill of rights being embraced by business leaders in our nation. And we are proud to say that it is our own “No Check” CEO Bill of Rights.

Bill.com Bill of Rights

As you well know by now, “No Check” CEOs are a new generation of leaders that are using game-changing technology to digitize historically paper-based, time-consuming processes like bill approvals and payments, eliminating paper wherever they can throughout their organizations. As a “No Check” CEO myself, I have saved myself countless hours of aggravation and made my business more efficient than ever.

This year, we tried to put in simple words the great freedoms that being a “No Check” CEO brings. We firmly believe that all of the below rights should be inalienable to all businesses and leaders. We have the technology to automate our processes, to simplify our lives while gaining better financial insight than ever before possible. There is no reason not to embrace the power of the cloud to bring professionals the freedoms that they have deserved, have pursued fleetingly for so many  years, and that they can now finally attain.

They include:

  • Freedom from your desk
  • Freedom from bill-payment hassles
  • Freedom from receivables worries
  • Freedom from cash flow uncertainty
  • Freedom from check fraud and information theft
  • Freedom from paperwork
  • Freedom to reduce operating costs.

Claiming these freedoms is a lot easier than it was for our forefathers. All you need to do is give the cloud and automation a try. You don’t need to throw any tea in Boston Harbor to start this revolution. Just scan in your first invoice and your own digital revolution is underway.

Being liberated from paperwork, from spreadsheets, and from my desk have made me a better businessperson and a happier person. I’m sure you will feel the same.

Have a happy, safe holiday with your loved ones from all of us at Bill.com!

Categories:
Thursday, June 27, 2013 - 21:12

By Lisa Lang, Senior VP of Marketing

Summer vacation with Bill.com

Innovative technology is helping a growing number of small-business owners finally enjoy some vacation time.

That’s the word from experts who say affordable cloud-based systems are giving business owners and office managers a way to stay in control of their company’s operations wherever they are.

By moving their financial records to an online solution, business owners are able to manage their money, bill their customers, pay their bills and even oversee their employees’ or bookkeeper’s activities from anywhere, even the beach.

Plus, online information can be more secure given that it is protected by bank-level security measures rather than scattered about multiple offices, desks and briefcases. All that’s needed is a smartphone or any connection to the Internet.

To help business owners streamline their operations, René Lacerte, CEO and founder of Bill.com, a leading bill payment, invoicing and cash management online solution, offers the following tips:

  • Abandon the manual method for payables and receivables and switch to a new cloud-based, automated cash flow management system such as Bill.com.
  • Sync your company’s cash flow data with your existing accounting software and link it to your bank. This will let you streamline operations so you only need to go to one screen to get all your work done from wherever you might be.
  • Facilitate customer payments by sending automated reminders to customers. This lets you keep your cash flow going without wasting time manually sending e-mails or calling.
  • Scan all your needed documents to your online solution. That way, you can vacation without bringing any paperwork—and all the data you need will be at your fingertips.
  • Increase your fraud protection when you are out of the office. Don’t worry about checks being lost, stolen or altered when your mail starts stacking up. By using ePayments to both send and receive funds, you never have to worry.
  • Encourage customers and vendors to go paperless by sending bills and payments electronically through your system. That way, everyone can work more efficiently and effectively. You are apt to get fewer calls or emails if everyone has easy access to information.
  • Control access to your company’s cash flow data by setting up a cloud-based system that allows only certain employees to view specific data and perform preapproved tasks. This eliminates mistakes and the ability to alter your data.

Plus, by moving the functions online now, business owners can enjoy more time away from their desk in any season.

Categories:
Thursday, June 27, 2013 - 21:05

By Christina Del Villar, Senior Director of Marketing

Dan Caserza Caring

Picture, if you will, a man relaxing comfortably on a shady patio in the hills of Tuscany. On his laptop, an emailed cry for help from California, where urgent payments must be made today. At his elbow, a glass of wine from the terraced vineyards below. And in his mind, one blissful thought, which brings a contented smile: “That decision I made in December is really paying off today.”

As the VP Finance of a rapidly growing Silicon Valley startup with about 75 employees, Dan Caserza was still the one and only accounting person – and thus spread pretty thin. He managed accounting, finance and human resources. Although he had very recently been able to hire someone to assist him with HR and benefits, he still had a lot of territory to cover: transaction processing, revenue recognition, preparing financial statements, budgeting and forecasting, making presentations for the Board, and much more. And – until just a few months earlier – Dan had also been processing paper invoices by hand the old fashioned way.

“I’d get hard copies in the mail, key them into QuickBooks, walk them over to people’s desks for approvals, print out paper checks, match the checks to the invoices, manually sign them, stuff them in envelopes, stamp the envelopes and get them into the mail. I don’t have to tell you, it was very laborious. And if invoices got misplaced or the printer jammed, it was even more frustrating. Accounts payable was not something I wanted to spend a lot of time on.”

Even so, when Dan first heard that there’s a paperless, cloud-based alternative to this nightmare, he was skeptical. “The last thing I needed was some big, huge software implementation project. I thought it was going to be a lot of work.

“So I decided to just put my toes in the water slowly. The first week I paid a couple of checks online through Bill.com – a couple of bills for five or ten dollars each, nothing that would get us in trouble if the system didn’t work. I traced where the debits and credits went in our general ledger and verified that the payments were hitting our bank account properly.

“It went pretty smoothly, so the next week I paid some bills in the hundred-dollar range. Again, things looked fine. I contacted a couple of vendors and confirmed they had received their payments without any problems.

“So by the third week I just switched over entirely. All with basically one short training session online and a brief follow up call for a couple of things that I had questions on. Bill.com is fairly intuitive, so it was easy.”

Flash forward three months, and we find Dan Caserza on a well-deserved vacation in Italy. “One thing you can do in the cloud that you can’t do the old fashioned way is schedule payments in advance. So before I left, I queued up all the bills to get paid on schedule. This way, I wouldn’t have to worry.

“But I did bring my laptop just in case. And of course there was one emergency – a couple of unexpected payments that were hot issues.

“So there I was, on the patio of an Italian villa, looking out over beautiful Tuscany with my laptop and paying a couple of bills through Bill.com. I logged in, clicked pay, and five minutes later texted our CEO that it was all taken care of. It was great being able to stay in such good control while I was off having my vacation.”

To learn more about how to eliminate the hassles of paying bills by moving your payables to the cloud watch this short demo or attend our weekly Bill.com product demo webinar.

Categories:
Tuesday, June 25, 2013 - 22:03

By René Lacerte, CEO and Founder

Bill.com help you avoid the summer slow downAccording to the calendar, it is now officially summer. And the signs are all around. Kids are off from school. The 4th of July is right around the corner. The days are long, the nights are warm (unless you are in the SF Bay Area, like me!) You can almost feel the warmth of the midday sun on your arms and the coolness of the ocean breeze on your face.

But wait. As lovely as that daydream may be—and as much as I am ready to slow down at the beach with my family—I don’t want my business to slow down with me. And I am sure neither do you. So even when you unchain yourself and your employees from your desks, you need to find a way to keep your business humming as efficiently as if there wasn’t a blue sky beckoning to anyone. The only way to do this, of course, is to turn to the cloud.

Here a few tips on how the move to the cloud and a paperless environment can keep your business sizzling even through the biggest heat waves of the summer:

  • Get rid of paper checks: If you move to electronic payments, you never have to worry about signing another check again. You can approve of transactions wherever you are, no special trips back to the office needed.
  • Get all of your documents on the cloud: Not only will they be more secure than lying about your office, they will be accessible no matter where you are, letting you and your managers review contracts, approve bills, manage cash flow and make critical decisions from anywhere and everywhere.
  • Realize that your mobile device is all the office that you need: If you have a smartphone and an Internet connection, you can work from anywhere this summer. And so can anyone else you need to contact. So, let everyone get out of the office, but set up easy approval processes and invoice reminders via Bill.com and the cloud so that nothing will ever get logjammed again. With today’s automation, your office is wherever you are.

So, get out there and have some fun. Go for a swim. Hey, you could even take a nap. But don’t let your business do the same. With the cloud and the power of automation, there is never any reason for your business to slow down again.

Tuesday, June 25, 2013 - 21:57

Bill.com Wins Gold From Tech Award CircleCompany Selected Among Top Technology Products for 2013

PALO ALTO, Calif.— June 26, 2013 — Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, has been awarded gold for the 2013 Tech Awards Circle in the SMB software category for its new banking platform. Winners were selected by an independent circle of publication reviewers/journalists from nominations based on a broad range of achievements – from product and technology innovations to talented executive leadership and engineering innovators.

Tech Awards Circle celebrates the products, vendors and individuals making a difference in the industry today. The winners represent a broad range of achievements, from hardware to software to services in SMB, midrange, and enterprise markets. Read the entire release.

Categories:
Monday, June 17, 2013 - 09:10

By René Lacerte, Founder and CEO, BIll.com

In the olden days, learning a second language was a sign of sophistication. Then, as our world became smaller and companies became more global, being multilingual became a business advantage. But, more and more leaders are realizing that there is one language that it is especially critical to be fluent in if your business is to have a competitive edge. It isn’t Spanish or even Mandarin. It is cash flow.

Bill.com Cash Flow

Being fluent in cash flow means that you know what state your finances are in at any time from any place. It means that you can predict and control your cash flow with a precision never before possible. Your finances are always updated automatically and you can even project your receivables, payables and balances out for three months. This means that you are finally able to manage your cash flow rather than having it manage you. With the ability to see potential problems ahead, to make real-time adjustments as needed (no Excel spreadsheet required) and to execute no matter where you are by scheduling your transactions in advance, you are finally free to focus on the most important thing: growing your business. And this isn’t possible if your finances aren’t automated. Cash flow fluency is simply unattainable in a manual world.

The reason is simple: a spreadsheet can never come alive the way a Cloud application can. Being in the manual world is like having a pocket dictionary as your only tool. You might be able to piece words together, but they don’t add up to an understandable phrase let alone sentence. In the manual world, you are drowning in bills, paper work, slow approvals and archaic processes. It is impossible to look ahead because you are always stuck inputting what happened in the past.

The good news is that, unlike learning a new language, becoming fluent in cash flow is as easy as downloading a cloud app. And just as Shakespeare exponentially expanded the English language, cloud computing has take the language of cash flow to new levels, bringing data to life and enabling new insights never before possible.

So, come join us in the automated world. Not only will being fluent in cash flow liberate you from mundane tasks and let you finally see your finances clearly, it will also let you see the forest instead of the trees, freeing you to make good, big decisions rather than worrying about chasing down invoice approvals.

Believe me, the language of cash flow will be music to your ears.

Friday, June 14, 2013 - 15:59

Overview (Nice improvements on the way)

We have added several feature and functionality enhancements to the Inbox, Payables and Receivables processes, Platform and Security to further improve your experience with Bill.com.

We have also improved the syncs with our partners and new integrations will be coming soon on the new Bill.com platform.

Inbox Enhancements

To help you easily distinguish and process emails with attachments in your inbox-we have added the functionality to separate emails and attachments.

Also added is the Append Shortcut Actions List in which five most recently processed items will be listed.

Payables Enhancements

To streamline the process of paying and managing your bills, we have added updates to the procedures of bill entry, approvals and reports.

Training Enhancements

To help you get up and running faster and more efficiently, we have added Online Training.

You can also connect with other users of Bill.com by joining the new Online Community where you can ask questions; share tips and best practices and understand how others are using the application.

Security Enhancements

To reduce fraud on your accounts, we have added industry gold standard 2 factor authentication in our application.

If we suspect a fraudlent activity on your account, we'll send a security code to your phone and prompt you to enter the security code in your Bill.com account.

We’ll begin rolling this out in July 2013 and hope to have everyone on board by September or sooner. You can contact Bill.com Support for earlier adoption.

Platform Enhancements

To help you get a complete view of all business processes at work, we have launched a new application platform powered by open APIs.

Other partners can connect with Bill.com to solve your business needs of:

  • Expense reporting
  • Document scanning
  • CRM
  • Better and more accounting system integrations
  • Others

Receivables Enhancements

You can block your customers from removing their credit card/bank ID and disabling Auto Pay.

You can update your receivables preferences, so that your customers are locked into the billing agreement that they have with you.

June 2013 Bill.com Product Webinar

 

 

Tuesday, June 4, 2013 - 22:57

Our recent webinar, now available for replay, gives insight on how to quickly and efficiently rake in your receivables, improving cash flow and freeing your time to build your business.  Mark Lindsay, Managing Director of Lindsay Leasing, shares their story of growing the business at double the planned rate by leveraging cloud-based technologies in the residential rental industry.

Mark and Teresa Lindsay started the business from the ground up two years ago, providing property management services for single family homes and condominiums. Their goal was to add one property per month. Business is booming; they are currently managing 50 properties!

The company follows a standard industry business model, to a point.  They market to property owners, sign listings and prepare properties for rent. Following this they procure tenants, collect rent and maintain the properties.  Of course, in order to retain customers and build the business it’s critical to pay property owners and vendors on time, keeping everyone happy.  This requirement is what motivated the Lindsay’s to find a way to differentiate their company from the competition.

At the beginning, with only a few properties to manage, it was easier to keep things running smoothly. But as the business grew the number of transaction grew exponentially. With increased volume, chances for errors and delays multiplied.  In order to continue growing the business more staff would be required, adding cost and impacting profits.  In addition, collecting rent manually meant that funds were not quickly available to pay property owners and vendors.

Lindsay could see that in order to maintain business expansion and keep everyone happy, something had to change.  Having previously worked in the high tech industry, he turned to technology to solve his business challenges. After several potential solutions were unable to meet his business needs, Mark discovered Bill.com. The ability to manage accounts receivable, accounts payable and cash flow from a single cloud-based platform simplified all of these processes for Lindsay Leasing. Rents are automatically debited from tenant checking accounts on the due date, eliminating multiple trips to the post office and the bank, freeing time to continue building the business. Tenants find this method convenient and easy.  And owners and vendors are ecstatic to receive payments so quickly.

To learn more about how to rake in your receivables 2-3 times faster with Bill.com watch the webinar replay or view a demo.

Categories:

Pages

Live Chat Software