Tuesday, July 30, 2013 - 16:10

By Christina Del Villar, Senior Director of Marketing

Tom Boyle

Tom Boyle is an entrepreneur at heart. That's been clear since his teen years in North Carolina, when his after-school lawn care business was so successful that he had to hire help. They even wore uniforms. Summers they would "throw watermelons," which is just what it sounds like – taking up ripe melons from the field and throwing them one man to the next down the line to a waiting truck.

So when he found himself employed at a major CPA firm after college, Boyle knew this wasn't where he'd be spending his life. His only purpose there was to get the experience he'd need in order to strike out on his own.

And when he did strike out, he didn't just leave behind the corporate world. He also left behind the time-consuming, paper-based manual processes that prevent so many entrepreneurs from enjoying the freedom they always wanted from business ownership.

Today, Tom's firm, Boyle CPA, uses the latest cloud-based technology from Bill.com to help small and mid-size business clients attain that freedom for themselves, by sending their accounting headaches to the Boyle CPA cloud.

"We embrace technology," says Tom. "Because of the cloud, clients anywhere can outsource their accounting to us. They simply scan each week's receipts, invoices and credit card statements, and we do the rest. When they need to approve a payment or check on a receivable, it's all there online, so they can manage their business from anywhere they have internet access."

The ability to manage via mobile devices is a major benefit for clients and employees alike. For example, when a highly experienced key employee had to move for family reasons, Boyle CPA and its clients didn't need to lose her services.

"Flexibility in scheduling is another key benefit," says Tom. "We like to say 'always be on,' and with remote access we always have someone available. It's very rare that we ever have to tell a client 'tomorrow' when they need something now."

It's also fairly rare that you'll find Tom sitting in his office these days. By the time you can read this, he’ll likely be holding the grand opening of his first franchise sandwich shop, one of four he has planned in another part of the state.

"The closest store is an hour and fifteen minutes away," he says. "Without mobile I would never be able to do this. With mobile access and cloud technology I can continue growing Boyle CPA, give all our clients the service they deserve – and look at new entrepreneurial ventures as well. Technology is my friend."

Would you like to automate your time-consuming, paper-based manual processes by moving them to the cloud? Try Bill.com today at no risk or watch a short demo.

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Wednesday, July 24, 2013 - 14:49

By René Lacerte, Founder and CEO

Go Mobile with Bill.com

The adage "time is money" is as relevant today as it was when Benjamin Franklin first wrote those words in Advice to a Young Tradesman, Offered By an Old One. It may sound cliché nowadays, but Ben was right, as he typically was.

I think that the Father of Invention would be amazed by how technology has advanced since his time. And I think he would see endless possibilities in mobility. The fact is that being mobile is not just a great convenience, but a huge time saver. And when you save time, you do indeed save money.

A happy worker is one that can work as effectively from home as from the office. A happy business owner or manager is one who can finally go on vacation and still keep all the wheels turning. Just think, not so long ago, if you were out of the office, all of your work halted. Any simple decision, any single invoice you needed to approve, stalled. Think of the lost time, the lost money that could have been collected in a far more timely manner.

But wait, maybe this is still the case for you. Because, the fact is, as "smart" as our new phones might be, it is automation that puts the real "smarts" into working outside the office.

If you still practice your finances by moving about paper invoices and paper checks, then you could have 10 smart phones and you still couldn't reap the benefits of mobility. Without automation, mobility might be fun, but it is about as productive as checking out your friends' vacation pictures on Facebook.

However, by moving their financial records and transactions to Cloud-based solutions, business owners are finally able to manage their money, bill their customers, pay their bills and even oversee their employees' or bookkeeper's activities from anywhere on any device. They are check-free, worry-free and, best yet, roadblock-free. And today you can get up and running with a Cloud-based solution like ours in less than an hour. Why did we make it so quick? Because we’re big fans of Ben Franklin and we firmly agree that time is money. So get time back on your side—like another one of my favorite philosophers once wrote—today.

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Thursday, July 18, 2013 - 08:19

Bill.com offers webinar helping nonprofits cut overhead and protect against fraud. The Free webinar illustrates how going paperless can save money and increase security.

Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, will offer a free webinar, "How to Cut Overhead and Protect Against Fraud in Your Non-Profit" on Wednesday, July 24, at 11 a.m. PT. Registration is currently available at cashflow.bill.com/CutOverhead0724.html.

The webinar features Kathleen Long, a veteran business operations expert from Intuit and PayCycle who is now Vice President of Customers for Bill.com. Long will share her insights on how managing finances in the cloud can save non-profits tens of thousands of dollars each year by seamlessly connecting a non-profit's bank, bookkeeping and operations to streamline its finances. The webinar will illustrate the ways Cloud technology can help non-profit leaders eliminate time-consuming, paper-based processes, work more smoothly with their boards, and serve their clients more effectively than ever.

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Monday, July 15, 2013 - 17:23

Non-Profits Turn To Bill.com To Manage Complicated Approval Requirements, With One Firm Shrinking 45 Day Payment Cycle to 48 Hours.

Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, announced the availability of its Bill.com Approval Solution, which enables accountants, small-to-medium businesses (SMBs) and non-profit organizations (NPOs) to simplify and customize their invoice approval cycle, reducing needed manpower and turn-around time while adding vital checks and balances to the approval process.

With Bill.com, paperwork is scanned, faxed or emailed into the system. Bill.com then makes it easy to find all necessary data, contracts and other documents, keeping everything handy for one click access any time from anywhere. Bill.com also records the payment due dates, revises the cash flow projection graph based on this information and sends out email notices to the right approvers. It shows each employee only the bills and paperwork they need to see, and never lets them forget when there's a bill to review. Bill.com then prints and mails the checks or pays electronically on the day the user sets. Everything is taken care of for the user by Bill.com.  The vendor gets rich remittance information and the user's accounting software is updated automatically.

Read the press release.

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Tuesday, July 9, 2013 - 10:52

By René Lacerte, Founder and CEO

A few months back, I told you about a contest we were holding for our accountant customers. The goal was to see how many clients they could move from error-prone, traditional accounting processes to the powerful, easy world of Cloud-based accounting. Many firms participated and shared their great success stories, but alas there can only be two winners. I am pleased to announce the winners today of our “Amazing Race” competition: Imagine Solutions and Krost, Baumgarten, Kniss & Guerrero (KBKG). Both companies did a great job on-boarding clients to Bill.com, and they are testaments to the power and simplicity of the Bill.com platform.

The companies are different in both what they do and how they became Bill.com users, but are united in the fact that moving their financial transactions online has helped them build thriving businesses. I’d like to take a moment to highlight their success stories in recognition of all they have achieved and as inspiration for all we can still achieve in this new, paperless world.

Imagine Solutions Group

Imagine Solutions Group, a bookkeeping and administrative services firm, manages the books for 14 different clients, which proved hectic.  By adopting Bill.com, they have been able to easily add new clients while remaining in full control of the business.  Now, instead of stuffing invoices in an envelope and mailing them to Imagine Solutions, clients scan and upload them directly to Bill.com. The CEO gets a notification in her inbox that new invoices are waiting for her. From there, she can go into the system to initiate approvals and payments.

“The workflow and the approvals are so much smoother with Bill.com,” said Miranda Faulkner-Smith, CEO of Imagine Solutions Group. “Whenever we sign up a new client, the first thing we do is move them to the system. Bill.com is our competitive advantage. It’s a way for us to attract more customers.”

Krost, Baumgarten, Kniss & Guerrero (KBKG)

Similarly, KBKG has a busy restaurant practice, managing accounts payable for about 14 different restaurants. KBKG started its practice in January 2011 and started using Bill.com the same day.

“Without Bill.com, we would not have been able to establish the practice,” said Donna Bateman, KBKG accounting manager. “We’re a paperless accounting firm. We do everything paperless—with our clients and in our offices—and we were not about to begin physically storing register receipts, credit card receipts, and invoices in filing cabinets. If we’d had to deal with all that paper, we’d never have gotten into restaurant management.”

“Bill.com makes it easy,” said Bateman. “KBKG wastes no time printing checks or stuffing envelopes -- it doesn’t spend money on supplies or postage and it doesn’t need a staff of people to handle an array of systems, because Bill.com syncs accurately with QuickBooks and other accounting packages the firm uses, like Intacct. In fact, KBKG has exactly one person managing Bill.com for all its restaurant clients.”

Congratulations to both of the winners, and to everyone who participated. Please keep sharing your success stories with us. It is the Bill.com community that feeds our fast-growing Business Payments Network, helping us make life easier and businesses healthier as we move into this new era of the “No Check” CEO.

Read more.

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Tuesday, July 2, 2013 - 21:56

By René Lacerte, Founder and CEO

Americans, we know that we have certain inalienable rights. Our forefathers fought for them, and we celebrate our freedoms every 4th of July. This year, as the 4th draws close, the team at Bill.com is also celebrating a new bill of rights being embraced by business leaders in our nation. And we are proud to say that it is our own “No Check” CEO Bill of Rights.

Bill.com Bill of Rights

As you well know by now, “No Check” CEOs are a new generation of leaders that are using game-changing technology to digitize historically paper-based, time-consuming processes like bill approvals and payments, eliminating paper wherever they can throughout their organizations. As a “No Check” CEO myself, I have saved myself countless hours of aggravation and made my business more efficient than ever.

This year, we tried to put in simple words the great freedoms that being a “No Check” CEO brings. We firmly believe that all of the below rights should be inalienable to all businesses and leaders. We have the technology to automate our processes, to simplify our lives while gaining better financial insight than ever before possible. There is no reason not to embrace the power of the cloud to bring professionals the freedoms that they have deserved, have pursued fleetingly for so many  years, and that they can now finally attain.

They include:

  • Freedom from your desk
  • Freedom from bill-payment hassles
  • Freedom from receivables worries
  • Freedom from cash flow uncertainty
  • Freedom from check fraud and information theft
  • Freedom from paperwork
  • Freedom to reduce operating costs.

Claiming these freedoms is a lot easier than it was for our forefathers. All you need to do is give the cloud and automation a try. You don’t need to throw any tea in Boston Harbor to start this revolution. Just scan in your first invoice and your own digital revolution is underway.

Being liberated from paperwork, from spreadsheets, and from my desk have made me a better businessperson and a happier person. I’m sure you will feel the same.

Have a happy, safe holiday with your loved ones from all of us at Bill.com!

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Thursday, June 27, 2013 - 21:12

By Lisa Lang, Senior VP of Marketing

Summer vacation with Bill.com

Innovative technology is helping a growing number of small-business owners finally enjoy some vacation time.

That’s the word from experts who say affordable cloud-based systems are giving business owners and office managers a way to stay in control of their company’s operations wherever they are.

By moving their financial records to an online solution, business owners are able to manage their money, bill their customers, pay their bills and even oversee their employees’ or bookkeeper’s activities from anywhere, even the beach.

Plus, online information can be more secure given that it is protected by bank-level security measures rather than scattered about multiple offices, desks and briefcases. All that’s needed is a smartphone or any connection to the Internet.

To help business owners streamline their operations, René Lacerte, CEO and founder of Bill.com, a leading bill payment, invoicing and cash management online solution, offers the following tips:

  • Abandon the manual method for payables and receivables and switch to a new cloud-based, automated cash flow management system such as Bill.com.
  • Sync your company’s cash flow data with your existing accounting software and link it to your bank. This will let you streamline operations so you only need to go to one screen to get all your work done from wherever you might be.
  • Facilitate customer payments by sending automated reminders to customers. This lets you keep your cash flow going without wasting time manually sending e-mails or calling.
  • Scan all your needed documents to your online solution. That way, you can vacation without bringing any paperwork—and all the data you need will be at your fingertips.
  • Increase your fraud protection when you are out of the office. Don’t worry about checks being lost, stolen or altered when your mail starts stacking up. By using ePayments to both send and receive funds, you never have to worry.
  • Encourage customers and vendors to go paperless by sending bills and payments electronically through your system. That way, everyone can work more efficiently and effectively. You are apt to get fewer calls or emails if everyone has easy access to information.
  • Control access to your company’s cash flow data by setting up a cloud-based system that allows only certain employees to view specific data and perform preapproved tasks. This eliminates mistakes and the ability to alter your data.

Plus, by moving the functions online now, business owners can enjoy more time away from their desk in any season.

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Thursday, June 27, 2013 - 21:05

By Christina Del Villar, Senior Director of Marketing

Dan Caserza Caring

Picture, if you will, a man relaxing comfortably on a shady patio in the hills of Tuscany. On his laptop, an emailed cry for help from California, where urgent payments must be made today. At his elbow, a glass of wine from the terraced vineyards below. And in his mind, one blissful thought, which brings a contented smile: “That decision I made in December is really paying off today.”

As the VP Finance of a rapidly growing Silicon Valley startup with about 75 employees, Dan Caserza was still the one and only accounting person – and thus spread pretty thin. He managed accounting, finance and human resources. Although he had very recently been able to hire someone to assist him with HR and benefits, he still had a lot of territory to cover: transaction processing, revenue recognition, preparing financial statements, budgeting and forecasting, making presentations for the Board, and much more. And – until just a few months earlier – Dan had also been processing paper invoices by hand the old fashioned way.

“I’d get hard copies in the mail, key them into QuickBooks, walk them over to people’s desks for approvals, print out paper checks, match the checks to the invoices, manually sign them, stuff them in envelopes, stamp the envelopes and get them into the mail. I don’t have to tell you, it was very laborious. And if invoices got misplaced or the printer jammed, it was even more frustrating. Accounts payable was not something I wanted to spend a lot of time on.”

Even so, when Dan first heard that there’s a paperless, cloud-based alternative to this nightmare, he was skeptical. “The last thing I needed was some big, huge software implementation project. I thought it was going to be a lot of work.

“So I decided to just put my toes in the water slowly. The first week I paid a couple of checks online through Bill.com – a couple of bills for five or ten dollars each, nothing that would get us in trouble if the system didn’t work. I traced where the debits and credits went in our general ledger and verified that the payments were hitting our bank account properly.

“It went pretty smoothly, so the next week I paid some bills in the hundred-dollar range. Again, things looked fine. I contacted a couple of vendors and confirmed they had received their payments without any problems.

“So by the third week I just switched over entirely. All with basically one short training session online and a brief follow up call for a couple of things that I had questions on. Bill.com is fairly intuitive, so it was easy.”

Flash forward three months, and we find Dan Caserza on a well-deserved vacation in Italy. “One thing you can do in the cloud that you can’t do the old fashioned way is schedule payments in advance. So before I left, I queued up all the bills to get paid on schedule. This way, I wouldn’t have to worry.

“But I did bring my laptop just in case. And of course there was one emergency – a couple of unexpected payments that were hot issues.

“So there I was, on the patio of an Italian villa, looking out over beautiful Tuscany with my laptop and paying a couple of bills through Bill.com. I logged in, clicked pay, and five minutes later texted our CEO that it was all taken care of. It was great being able to stay in such good control while I was off having my vacation.”

To learn more about how to eliminate the hassles of paying bills by moving your payables to the cloud watch this short demo or attend our weekly Bill.com product demo webinar.

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Tuesday, June 25, 2013 - 22:03

By René Lacerte, CEO and Founder

Bill.com help you avoid the summer slow downAccording to the calendar, it is now officially summer. And the signs are all around. Kids are off from school. The 4th of July is right around the corner. The days are long, the nights are warm (unless you are in the SF Bay Area, like me!) You can almost feel the warmth of the midday sun on your arms and the coolness of the ocean breeze on your face.

But wait. As lovely as that daydream may be—and as much as I am ready to slow down at the beach with my family—I don’t want my business to slow down with me. And I am sure neither do you. So even when you unchain yourself and your employees from your desks, you need to find a way to keep your business humming as efficiently as if there wasn’t a blue sky beckoning to anyone. The only way to do this, of course, is to turn to the cloud.

Here a few tips on how the move to the cloud and a paperless environment can keep your business sizzling even through the biggest heat waves of the summer:

  • Get rid of paper checks: If you move to electronic payments, you never have to worry about signing another check again. You can approve of transactions wherever you are, no special trips back to the office needed.
  • Get all of your documents on the cloud: Not only will they be more secure than lying about your office, they will be accessible no matter where you are, letting you and your managers review contracts, approve bills, manage cash flow and make critical decisions from anywhere and everywhere.
  • Realize that your mobile device is all the office that you need: If you have a smartphone and an Internet connection, you can work from anywhere this summer. And so can anyone else you need to contact. So, let everyone get out of the office, but set up easy approval processes and invoice reminders via Bill.com and the cloud so that nothing will ever get logjammed again. With today’s automation, your office is wherever you are.

So, get out there and have some fun. Go for a swim. Hey, you could even take a nap. But don’t let your business do the same. With the cloud and the power of automation, there is never any reason for your business to slow down again.

Tuesday, June 25, 2013 - 21:57

Bill.com Wins Gold From Tech Award CircleCompany Selected Among Top Technology Products for 2013

PALO ALTO, Calif.— June 26, 2013 — Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, has been awarded gold for the 2013 Tech Awards Circle in the SMB software category for its new banking platform. Winners were selected by an independent circle of publication reviewers/journalists from nominations based on a broad range of achievements – from product and technology innovations to talented executive leadership and engineering innovators.

Tech Awards Circle celebrates the products, vendors and individuals making a difference in the industry today. The winners represent a broad range of achievements, from hardware to software to services in SMB, midrange, and enterprise markets. Read the entire release.

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