Wednesday, September 4, 2013 - 13:04

By Mark Orttung, President and COO, Bill.com

Bill.com Banking Platform

In our quest to empower banks to fully serve their small business customers’ needs, we recently announced our customizable bank entitlements. This new capability allows each bank to create a unique solution to serve their SMBs’ end-to-end business processes. Just like Bill.com, these bank-unique solutions are simple, yet powerful enough to meet the needs of a wide range of SMBs. 

Banks can now create solutions that blur the lines between capabilities from the bank-branded Bill.com solution and those from the bank’s own unique offerings. The bank defines new roles, typically managed in the bank’s Internet banking site, which govern who has access to specific information and functions in their organizations. 

Just like in Bill.com, the bank can make the solution simple for most businesses to adopt, but powerful for more sophisticated businesses to tailor. The bank can put together collections of permissions into pre-defined roles, making it easy for most companies to get started and use standard entitlements. The bank can also allow larger SMBs to create their own roles, combining the permissions in whatever way their processes require. 

Donna Arce, Managing Director of the Business Internet Banking Program at the influential Barlow Research perhaps said it best:

“This is a totally new way of looking at entitlements.  A bank can offer small business owners a way to delegate cash flow management functions at a more granular level. Offering a wide range of entitlement capabilities not only provides for tighter levels of control, it empowers the customer to manage their finances in a way that works best for them and their business.”

Indeed, as opposed to other entitlement solutions, which just support entitlements around payments, our entitlement solution can be built around all business objects, serving a business’s entire workflow. Businesses can determine which employees have access to specific types of objects, tailoring the system to the business’s unique processes.

This ability to serve a company’s whole workflow is big step forward for the industry. Just think, many online banking solutions, which are still based on consumer platforms have no entitlements at all, and other business-oriented solutions only address payables in a rudimentary manner.  With this new capability, we allow banks to create a unique offering blending the bank’s strengths with the power of the Bill.com system.  And now banks can do this in a way that is simple but powerful for their SMB customers.

Learn more about the Bill.com Banking Platform and watch this space for more news.

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Tuesday, September 3, 2013 - 12:53

Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, announced that it will offer a free webinar, “Fraud Mitigation for Your Nonprofit” on Tuesday, September 17, at 11 a.m. PT. Registration is currently available.

In this webinar, nonprofits will learn how to prevent fraud in their organization via a discussion centering around:

  • five common myths about fraud;
  • the three-sided “Bermuda triangle” of fraud;
  • five must-use best practices if you want to prevent fraud; and
  • low-cost breakthrough technology you can deploy today.

Learn more about the webinar.

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Tuesday, September 3, 2013 - 10:07

By Christina Del Villar, Senior Director of Marketing, Bill.com

 

Bill.com and AIAS

When Joshua Caulfield became CEO of the American Institute of Architecture Students three years ago, he inherited an organization with 150 local chapters, 7,000 members — and no way to manage anything until the 7000 membership dues were sent in with 7000 paper checks and forms. All this data had to be laboriously keyed into QuickBooks by hand. And that was the easy part.

Collecting the fees from the members was simple and straightforward compared to the much bigger challenge of transferring to each student-run local chapter its share of the funds. That’s when Caulfield found out you can send architecture students a check, but you can’t make them deposit it.

“We’d send each local treasurer a check for their chapter’s share of the dues,” says Caulfield. “They’d get it from their student mailbox, and leave it on the desk in their dorm room. Then they’d put a bunch of books and papers on top of it. Then, three weeks later, they’d find it and put it on a shelf. Another four weeks later, they’d find it behind a book on that shelf and put it in their bag. Finally, after maybe four months, they’d call to say they had this check that was no longer valid.”

So Caulfield did what any card-carrying member of the new generation of “No Check” CEO’s would do. He built an entirely new, practically bulletproof structure on the most reliable, rock-solid foundation he could find — the cloud.
(“Card-carrying” is just a figure of speech, of course. Just mention the idea of carrying around an extra piece of paper, even a little ID card, and these ubercool CEOs say, “isn’t their an app for that?” )

You see, “No Check” CEOs have eliminated time-consuming, paper-based processes almost everywhere in their organizations, by replacing file cabinets full of paper documents and hard drives full of application programs with electronic documents and software services in the cloud.

Now AIAS members sign up and pay their dues to National Headquarters online, and Headquarters simply deposits each chapter’s share directly into their bank account. Easy as one, two. No paper checks to get lost. No paper forms to file and store.

Plus, the cloud is more secure than any file cabinet ever could be. Two-factor identification beats a little metal key any time. (Especially the little metal keys nobody uses.) Indeed, when Bill.com surveyed more than 500 finance executives back in January, 83 percent said they’re quite comfortable with mobile security.

And with the AISA’s finances in the cloud, now everything is always at Caulfield’s fingertips, even when he’s on the road — which is about 75% of the time. He can approve and pay bills, review any document he needs for a decision, and easily work together with any member, staffer or vendor in any part of the nation, from any location. No matter where he goes, he’s never out of touch.

Would you like to automate your time-consuming, paper-based manual processes by moving them to the cloud? Try Bill.com with no risk today or watch a short demo.

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Tuesday, September 3, 2013 - 09:59

By Lisa Lang, Senior VP of Marketing, Bill.com

Bill.com

We’re celebrating “Labor Less Day” here on the cloud, because for the new generation of “No Check” CEOs, the cloud provides so many ways to get more accomplished with less labor and lower cost than ever before.

By replacing file cabinets full of paper documents and hard drives full of application programs with electronic documents and software services in the cloud, these business leaders have eliminated time-consuming, paper-based processes almost everywhere in their businesses. Join them, and you too can enjoy all the following advantages, all year around:

Labor-less at the office. “No Check” CEOs aren’t tied to their offices, but free to manage their companies from wherever they need to be, with instant, real-time access to their business and financial data from anywhere, 24 hours a day.

Labor-less bill payment. They simply scan, fax or email bills and associated documents to a cloud-based service, manage the approval process online, and make payments electronically, eliminating hassles and reducing overhead.

Labor-less receivables. “No Check” businesses rake in their receivables 2-3 times faster, thanks to e-invoicing, automatic reminders, and online customer payments deposited directly into their bank accounts.

Labor-less cash flow control. “No Check” CEOs and CFOs get precision control over cash flow, by projecting receivables, payables and balances up to three months out, revealing potential problems well in advance.

Labor-less fraud protection. Unlike checks, electronic payments can’t be stolen or modified. And unlike paper documents, electronic data can be protected with enterprise-level security systems.

Labor-less filing and storage. Some “No Check” businesses don’t even have file cabinets, because everything is digitized and stored online for secure access from anywhere, any time — eliminating the costs of saving and storing paper receipts, purchase orders, contracts, check stock or paper invoices.

Labor-less cost controls. Eliminating paper not only reduces processing costs for payables and receivables, digital access enables better cost controls through improved visibility. Getting rid of time-consuming paper-based processes also increases productivity for everyone.

Labor-less collaboration. Having everything at your fingertips means it’s easy to collaborate from wherever you may be — with customers, partners or co-workers back at the ranch. You’re able to make important decisions, finalize key contracts and work effectively with your team no matter where you are.

Ready to start celebrating “Labor Less Day” every first Monday in September from now on? It’s as simple as moving your business processes from the manual, paper-based world to the cloud, via services such as Bill.com.

Would you like to automate your time-consuming, paper-based manual processes by moving them to the cloud? Try Bill.com with no risk today or watch a short demo.

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Wednesday, August 28, 2013 - 13:54

PALO ALTO, Calif.— August 30, 2013 — Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, today released a survey revealing the three barriers that are keeping the franchise industry from reaching its true potential.  Bill.com surveyed 460 owners and finance leaders of franchises to discover what were the top issues facing the franchise industry today. Respondents identified three major obstacles to growth:

  • managing and controlling costs;
  • accurately anticipating cash flow; and
  • suffering day-to-day distractions from long-term goals.

Read the entire release.

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Wednesday, August 28, 2013 - 13:50

Bill.com, the leader in integrated bill payment, invoicing and cash flow management solutions for businesses, today announced that its unique customizable entitlements are empowering banks to offer small businesses unprecedented security and control.  Businesses can finally define the roles and permissions that govern who has access to specific information and functions in their organizations, rather than simply assign roles within the confines of systems built with consumers rather than businesses in mind.

“This is a totally new way of looking at entitlements.  A bank can offer small business owners a way to delegate cash flow management functions at a more granular level,” said Donna Arce, Managing Director of the Business Internet Banking Program, Barlow Research. “Offering a wide range of entitlement capabilities not only provides for tighter levels of control, it empowers the customer to manage their finances in a way that works best for them and their business.”

Read the entire release.

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Wednesday, August 28, 2013 - 13:29

You may have noticed our recent posts on how you and your business can keep moving forward while employees, vendors and partners skip out of the office for a summer break. And then suddenly, we're here. It's Labor Day weekend, which means more than putting away your white pants and sending your kids back to school. It's a last chance for an escape before everyone jumps into the frenzy of fall.

We want to celebrate the awesome summer adventures you’ve had and how the power of automation and the cloud helped you enjoy them. So we put together a Facebook contest where you can show off how you breezed through the summer doldrums and stepped out of the office.

Bills on Vacation is a contest where you get to show us the fantastic locations you were when you checked in remotely and kept your business buzzing without stopping your vacation stride. Show us where you paid a bill or where you were when you wished you could have checked in on your business finances. You know the power of automation and the cloud - show us how and where you use it!

You don't have to be a Bill.com customer to enter. You don't need to be a professional photographer. Share your summer adventures with us and you could win one of our awesome prizes:

(1) Grand Prize: GoPro Hero 3

(4) $50 REI gift cards.

The contest ends September 9th at midnight Pacific so don't delay in entering! Enter online.

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Friday, August 23, 2013 - 14:12

By René Lacerte, CEO and Founder, Bill.com

Rene Lacerte Bill.com

We are now, without a doubt, officially in the dog days of summer. It is that period when the days are sultry, fireflies dot the night sky…and a return to reality (otherwise known as the fall) is knocking at your door.

When I looked up the definition of dog days, I was interested to find that in addition to being defined as those hot months between July and September, it had a second definition as a time of stagnation.

If you think about it, August is the kind of month where things seem to move a bit slower. Traffic is lighter during commute hours. You have a 50/50 chance of getting an out-of-office vacation bounceback on any email you send. And forget about getting anyone to answer the phone. It does indeed feel sometimes like nobody is doing anything. Just think, much of Europe is taking a break right now.

But, if you observe closer, you’ll find more and more people working.  There are folks on the beach with their phones or mobile devices. You’ll see someone typing on her iPad for a moment at the corner café, before greeting her husband for lunch. You will see a dad at a baseball game taking a picture then clicking on something else for just a moment before rejoining the crowd.

What are all these folks doing? It’s simple: They are working. While slowing down and enjoying the green grass and blue sky, they are also taking advantage of the power of the cloud to keep their businesses humming, making business decisions and managing cash flow from wherever the summer has taken them.

I’m happy to report that I too have been able to take some time to enjoy with my family during these dog days. And I did so without worry because I knew that every invoice, every document, every piece of information I might need, was right there within reach on my mobile device. There were no frantic last days at the office, no late nights trying to make sure everything was wrapped up—because there was no need to wrap anything up. Business could keep humming along no matter where I was. And that peace of mind, that security that things were fine, made vacation sweeter than ever before.

And one more added bonus of being able to keep things moving at the office even when you are on the road: there is no horrible post-vacation entry back into work. The reality is that conducting business will never be a vacation. But, when you harness the power of the Cloud and make your data as mobile as you are, it can feel as easy as a summer breeze.

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Friday, August 16, 2013 - 14:10

This content originally appeared on the Advisor blog

Bill.com Vijay, Sandeep Pingpong ChampionsOn the evening of Wednesday, August 14th, Advisor presented its annual Summer Ping Pong Tournament at Runway in the Twitter Building. The event was generously co-sponsored by Xero, and featured more than 150 players and bystanders.

A total of 30 teams from 23 companies competed for fame and glory, with the knowledge that only one team would prevail. The stakes couldn’t have been higher with so much on the line — bragging rights, a gleaming trophy, and the opportunity to take home a ping pong table. This was a doubles tournament, so teams played matches in pairs using a single elimination format.

Early standouts among the competitors were teams from Ribbon, Tapfame, SET.tv, Back to the Roots, Rally.org, Silicon Valley Bank (SVB) and Bill.com. These companies advanced early, with impressive wins in the first two rounds. As the night progressed, more and more teams were eliminated until only four were left fighting for glory: SVB, Bill.com, Tapfame, and SET.tv all advanced to the semi-finals.

With SVB and SET.tv coming up just shy of the championship game, the stage was set for the final showdown between Bill.com and Tapfame. In a hard-fought best of three series, Bill.com ultimately defeated Tapfame, as spectators screamed wildly in the background. The talented winners from Bill.com were Sandeep Pyapali and Vijay Raghuraman.

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Tuesday, August 13, 2013 - 10:35

By Mark Orttung, President and COO, Bill.com

bill.com

Today, we released the results of our most recent survey of the always-growing Bill.com accountant community. We were pleased to discover that 93 percent of the respondents already work remotely and there is a strong desire among respondents to go completely paperless. Indeed, 63 percent of respondents identified themselves as mostly paperless whereas almost 18 percent had already achieved a fully paperless environment.  This is a really exciting development in a profession once was chained to their desk, and a great validation of what Bill.com is trying to achieve.

I think industry guru Doug Sleeter said it best:

“This survey tells a very clear picture — working remotely is the new normal and people want the flexibility of managing payments in the cloud,” said Doug Sleeter, Founder and President, The Sleeter Group. “Going paperless is a key driver for all these systems. Combining paperless documents with cloud-based payment solutions not only saves time, but it also saves money, improves accuracy, and increases collaboration between accountants and their clients.”

The survey questioned Bill.com accountant customers from both large and small firms.  The desire to go paperless was given as the most important factor in an accounting firm’s decision to adopt Bill.com as its integrated bill payment solution. A close second was time savings. Firms also liked the ability to share responsibility with clients for the payment work flows. Respondents found that before going paperless they managed accounts payable and accounts receivable inefficiently, struggling with manual processes and paper checks. Today, respondents find that they save time and money every month by using Bill.com.

The power of being paperless is truly making a difference for accountants, as they and their clients join our “No Check” CEO movement. “No Check” CEOs are a cadre of business and financial leaders using game-changing technology to replace time-consuming paper processes with fast, efficient cloud-based systems everywhere in their businesses. The accountants, their staff and their clients can pay bills, send invoices and reminders, handle approvals, manage documents, and manage cash flow from anywhere at any time. And they’re not only eliminating checks – they’re eliminating paper wherever they can — throughout their organizations — resulting in great savings in time and money. More information on Bill.com's solution for accountants.

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