By Lisa Lang, SVP Marketing
Whenever you can’t find something, it’s always in the last place you look. So why not just look there first? We’re serious, by the way. When a business isn’t growing in spite of your best efforts, it’s often because of something you don’t see yet. Often that something is hiding in plain sight. Take filing cabinets for example.
If you’re searching for the reason a business hasn’t grown the way it should, filing cabinets are probably the last thing you’d peg as the culprit. But they’re not as innocent as they appear. The presence of filing cabinets is often one of the main indications that a behind-the-times business is still letting manual, paper-based processes slow everything down.
Meanwhile, a new generation of tech-savvy founders, owners, finance leaders and executives has been using game-changing technology to replace time-consuming paper processes with fast, efficient cloud-based systems everywhere in their businesses.
These “No Check” CEOs have freed themselves and their traveling employees to manage their companies from wherever they need to be, with instant, real-time access to their business and financial data from anywhere, 24 hours a day.
Many never use paper checks, because they send electronic payments instead. Their staffs never waste time printing invoices or stuffing envelopes, or spending money on supplies and postage because they invoice and process bills electronically. And because they also get paid electronically, you never see a pile of checks sitting on a desk waiting to be deposited – customer payments go straight into their accounts.
Some “No Check” CEOs don’t even have any filing cabinets at all in their businesses. They’ve found it’s much simpler and more efficient to scan all documents to a cloud-based system and shred the paper.
And because eliminating the paper also eliminates the need to be near the filing cabinets, they’re no longer tied down for long hours at their desks. They never have to come in during a long holiday weekend to search for a missing contract. Any document they need is always instantly accessible from anywhere they need to be, via laptop, tablet or smart phone.
Replacing paper with cloud-based technologies frees their time, makes all their employees more productive, speeds their responsiveness to competition, improves their customer service, drives down their costs, and provides them with unprecedented visibility into business performance.
All of which will change the way you look at filing cabinets forever, don’t you agree? All filing cabinets do is take up a lot of room, mostly to store old papers no one will ever need again. And they’re heavy. Even without the paper inside them, they’re heavy. Like massive anchors, chaining you to your office – and perhaps even preventing your business from taking flight.
Interested in becoming a “No Check” CEO yourself? It’s as simple as moving your manual, paper-based business processes out of the filing cabinets and into the cloud, via services such as Bill.com.